The Latino Medical Student Association (LMSA), LMSA Midwest, and the

Washington University School of Medicine cordially invite you to:

The 15th Annual LMSA National Conference & 

30th Annual LMSA Midwest Regional Conference

"Unidos por Medicina y Más:
A Multidisciplinary Approach to Latinx Health"

March 6-8, 2020

St. Louis, MO

Introduction & Theme: 

We are pleased to announce our upcoming National Conference, hosted by the Washington University School of Medicine (WUSM), March 6-8, 2020 in St. Louis, MO. This year's Conference will focus on the theme, "Unidos por Medicina y Más: A Multidisciplinary Approach to Latinx Health." Through this theme, we hope to expose attendees to not only a variety of healthcare issues facing communities of color across the country, but also a wide range of perspectives in medicine, policy, anthropology, and other disciplines dedicated to solving those issues. We extend immense gratitude to our host institution, WUSM, as well as our speakers, sponsors, and exhibitors for contributing to the success of this Conference. Lastly, we thank you - our attendees - for being invested in the mission and vision of LMSA. We hope this Conference provides you with an enriching and empowering learning experience, so that, together, we may improve healthcare outcomes for Latina/o/x-identifying patients now and in the future.

Purpose and Demographics:

Each year, the LMSA National Conference aims to bring together high school students, undergraduate premedical students, medical students, graduating physicians, residents, practicing physicians, and other health professionals interested in service, mentorship, and education to advocate for the health of our comunidad Latina. Typically, over 300 attendees travel from across the United States to experience workshops and plenary sessions focused on the following topics:

• Healthcare needs and challenges experienced by Latinx communities
• Strategies to tackle health disparities as trainees and physicians
• Opportunities for personal and professional development as physician leaders
• Mentorship and networking to maximize success
• And more!
  

Important conference information:

For the most up-to-date information, please visit this page often. For any questions, comments, or concerns, please feel free to reach out to conference@lmsa.net.

In this section:

• Registration Information & Deadlines
• Hotel Information
• Agenda
  
• Advisor Track
• Premedical Student Track
• Partners, Sponsors & Exhibitors (including Advertisers) - SATURDAY EXHIBITOR HALL FULL; Friday still available!
• Community Service Events
• Presentation & Poster Symposium
• Elections for Board Positions
• Gala & Closing Celebration
• LMSA Events App
• Conference Attire
• Social Media Tags
• Photo Credit(s)

Registration Information & Deadlines

Please see below for attendee registration fees and deadlines:

Signed-in members will automatically receive discounted pricing based on their membership type (which should match the attendee type above). For any questions or discrepancies, please contact the LMSA Chief Development Officer at membership@lmsa.net.

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Hotel Accommodations: 

LMSA has secured a block of rooms at discounted rates with The Parkway Hotel, conveniently located adjacent to the WUSM campus. Please use this link to reserve either of the following rooms:

• Executive King Room: $129/night
• Executive Two Double Beds Room: $134/night

Note: the above hotel link will NOT work on mobile devices. To secure the Conference rates over the phone, you may also call the hotel and place a reservation as follows:

• Call 314-256-7777
• Ask for Group #9491 or reference "Latino Medical Student Assoc."

The room block at the Parkway Hotel has been graciously extended; please make all reservations by February 24, 2020. Attendees are welcome to arrange accommodations at other venues as they please.

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Agenda: 

Please find a tentative conference schedule below. This section will be updated as speakers are confirmed. Note: all times are subject to change.

*denotes event eligible for sponsorship

Friday, March 6, 2020

Saturday, March 7, 2020

Sunday, March 8, 2020

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LMSA National Advisor Track: please find schedule here!

Register here! Advisor Training registration is free for those who registered and paid for any Exhibitor Fair product. 

As in years past, LMSA will offer its Chapter Advisors and affiliated mentors a dedicated track for professional development, to take place on Friday, March 6th. We at LMSA acknowledge the immense contributions that Chapter Advisors make in the development of LMSA members. Thus, we strongly encourage all Advisors to take advantage of this opportunity to discuss effective strategies and innovations to promote representation of Hispanic/Latino-identifying individuals in the medical profession and pipeline.

Track attendees are also encouraged to submit proposals to lead sessions/workshops during Friday's programming. Sessions are intended to provide a forum for the extended exchange of ideas among advisors on topics of common interest regarding innovations and challenges to the personal and professional development of LMSA members along the pipeline.

While a range of proposals will be considered, the Program Committee is most interested in workshops detailing:

• Innovative educational and service activities that promote the personal and professional development of LMSA members and advisors,
• Best practices in advising LMSA members,
• Institutional climate practices supporting the inclusion of Latino trainees,
• LMSA-based educational initiatives to train health care providers to provide better care to Latino patients,
• Collaborations with other groups to achieve common outcomes (e.g. pathway/pipeline programs), and
• Strategies to leverage LMSA-related contributions to promote scholarship or achieve promotion.

Selected proposals will be grouped by topic during one of the two concurrent blocks (each block will offer two sessions). If accepted, each speaker will also be organized on a panel and will have 20 minutes for their presentation. 15 minutes will be reserved for discussion at the end of each panel.

Unless otherwise contacted, all Track attendees must complete online registration and payment through this site. Fees will cover attendee meals and supplies for the Friday session. Information on CME credits (maximum of 6) remains pending and will be updated ASAP.

For any questions regarding the LMSA National Advisor Track, please reach out to Dr. John Paul Sanchez, Executive Director for LMSA, here.

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Premedical Student Track:

We are pleased to offer programming for premedical students on both the Friday and Saturday of the Conference weekend. Notably, there are several premed-focused sessions scheduled to take place on Friday, March 6th. During registration, please indicate which sessions you are interested in attending, so that we may appropriately plan space. Your choices are not binding, and you are free to explore any other workshops and breakout sessions that interest you. We look forward to seeing you there!

Partners, Sponsors & Exhibitors (including Advertisers):

THE LMSA NC 2020 SATURDYA EXHIBITOR FAIR IS FULL! WE HAVE REACHED MAXIMUM CAPACITY FOR THIS SESSION. Thank you for supporting LMSA.

LMSA is excited to announce the opening of a Friday exhibitor fair! This more intimate and informal setting is ideal for exhibitors to engage with and recruit students to their institutions. For more information, please contact conference@lmsa.net.

Download our 2020 prospectus here!

It is our pleasure to invite you to the LMSA National & Midwest Regional Conference 2020, to be held March 6-8, 2020 at the Washington University School of Medicine in St. Louis, MO.

The Conference will begin on March 6th and feature medical student presentations as well as dedicated workshops for premedical undergraduate and high school students. Programming will continue through Saturday, exposing all attendees to seminars and workshops focused on key topics in Latinx health. As a result, the Conference weekend is rife with opportunities for your institution or organization to engage with excellent trainees from backgrounds historically underrepresented in medicine.

The primary event for Partners, Sponsors & Exhibitors is our annual Exhibitor Fair, which will take place on Saturday, March 7, 2020 from 11:45am to 2:45pm Central Time. This allows for three hours of contact between exhibitors, >200 medical students, and >50 premedical student attendees. Moreover, institutions like yours have the chance to sponsor additional events during the Conference weekend, including:

• A Friday night networking dinner and social for all attendees,
• Registration (by providing support for bags, pens, notebooks, and other promotional materials given to attendees), and
• Conference meals through the weekend.

Each of these forums allows our partner organizations to increase their visibility and reach to all Conference attendees. For pricing and more information, please refer to this year's Prospectus or reach out to fundraising@lmsa.net.

We at LMSA thank you for being a part of our mission and vision for a healthier Hispanic/Latinx community in the United States. We look forward to helping you and your institution progress and exceed LCME and ACGME accreditation standards (below). Lastly, we hope to see you in St. Louis next March.

All logistical information regarding the Exhibitor Fair can be found in this year's Prospectus or on this event page. Please check this page often for updates regarding shipping, addresses, and additional items. Conference information, including the weekend's agenda, can be found on this page. For any additional questions, comments, or concerns, please feel free to contact fundraising@lmsa.net.

For all Exhibitors: Exhibitors must accept the Terms & Conditions on the registration page in order for a table to be secured. LMSA reserves the right to deny, refuse, or refund payment to any organization at any time, for any reason.

Partners and Exhibitors may purchase additional Exhibitor registrations by entering each additional representative's information during registration. LMSA will generate a separate invoice for the additional registration(s) ($100 each, subject to early bird discounts and late registration fees), to be delivered to the email address of the primary registrant. For any questions, please contact fundraising@lmsa.net.

If paying by check: Please refer to this year's Prospectus for detailed instructions. Checks must be received by no later than February 14, 2020; registrations with outstanding payments at this time will be canceled.

Notable Deadlines:

Early Bird (15% Discount): October 28 to December 31, 2019

Regular: January 1 to January 31, 2020

(Updated: 1/31/2020) No registrations or program advertisements will be accepted past 1/31/2020.

Check and invoice payments are still required on or before 2/14/2020. Registrations without completed payment after 2/14/2020 will be canceled.

Shipping Information:

For the Saturday Exhibitor Fair session, please send all materials to the following address:

Attn: Torri Ball – LMSA Conference
Washington University School of Medicine
Eric P. Newman Education Center
320 S. Euclid Ave
St. Louis, MO 63110

For the Friday Exhibitor Fair session, please send all materials to the following address:

Exhibitors must make their own arrangements for shipping materials out from the venue at the conclusion of the Exhibitor Fair.

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Community Service Event: 

LMSA is excited to promote two service initiatives during the National Conference.

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Presentation & Poster Symposium:

Presentations: This year, LMSA will be reinstating student presentations (similar to previous years' "8 by 8" symposia) during the Conference programming on Friday, March 6. We will be selecting EIGHT (8) student or resident teams to give a brief TED-style talk and showcase our members' ongoing scholarship. Possible topics include, but are not limited to: outreach initiatives, community service events, scientific research and inquiry, medical education projects, and more.

To be considered for a presentation, please indicate so on the registration form. During registration, please submit an abstract in PDF or DOCX format, not to exceed 250 words. If selected, presenters become eligible for financial awards aimed at reducing Conference and/or Gala costs. These awards will be given as reimbursements and will thus require completion of a reimbursement form, which will be distributed to selected presenters. Note: all awards are subject to availability of funds.

Posters: LMSA will also be hosting a Research Poster Symposium on Friday evening. Twenty (20) posters will be selected across five topics: Basic Science, Clinical Research, Medical Education, Service/Advocacy, and Other. Abstracts for posters must also be submitted via the registration form. Posters should be equal to or smaller than 36 inches H by 48 inches W. Poster boards will be double-sided. Board assignments will be given out at time of registration check-in. Poster presenters are also eligible for financial awards aimed at reducing Conference and/or Gala costs, based on availability of funds.

All abstracts for posters and presentations are due no later than January 15, 2020. Cash prizes for best poster and best presentation will be announced at the Gala & Closing Celebration on Saturday, March 7, 2020. As a result, all presenters are expected to attend the Gala, and presenters will receive complimentary Gala tickets via reimbursement. All attendees must confirm their ability to attend by January 31, 2020. Our Policy & Academic Affairs Chair, Maria Santos, will be the main point of contact for presenters, and can be reached at policy.midwest@lmsa.net. 

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Elections for LMSA National Executive Committee & LMSA Midwest Executive Board: 

We strongly encourage anyone interested in contributing to the mission and vision of LMSA to consider running for a leadership position at the regional or national level. Information and applications for the available positions are available below:

LMSA National:

LMSA Midwest:

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LMSA Events App: 

As with past LMSA conferences, the 2020 LMSA National Conference will take advantage of our mobile app, LMSA Events. The app is a fantastic resource for the Conference, allowing you to see the agenda, the Conference exhibitor lineup, and any announcements happening in real time. Download it from your phone's application browser today! 

A specific Conference page will be made in the app ASAP. Stay tuned for the code to access that page.

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Conference Attire:

Please bring business attire for all Conference events unless otherwise noted below:

• Make sure to bring and wear your white coat for the group photo on Saturday (3/7). 
• For the Gala, bring semi-formal attire (and your dancing shoes!).

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Social Media:

Please tag LMSA in any pics you post on social media! Make sure to use the following:

#LMSANC2020 #UnidosPorMedicinaYMas #WashUMed #LMSAMidwest #latinomedicalstudentassociation #latinasinmedicine #latinosinmedicine #latinxinmedicine #melanininmedicine #minoritiesinmedicine #sisepuede #representationmatters #diversityinmedicine #diversityandinclusion #firstgeneration #premed #whitecoat #futuredoc #doctortobe #medschool #medicalschool #medstudent #lifeofamedstudent #doctorsofinstagram

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Photo Credit(s):

Acknowledgements are given to the following artists for their work:

• 
  • "Gateway Arch St. Louis from Illinois" (CC BY-SA 2.0) by Mobilus In Mobili

• WUSM campus photo from Washington University in St. Louis

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